Document

Name of Organisation :

Organisation Type :

Non-Incorporated

Incorporated

Government Organisation

Community Based Organisation (CBO)

Non-government Organisation

Academic Institution

Other :

Date of Formation :

Organisation’s Main Area(s) of Focus :

(What are the areas the organisation is primarily mandated to work in?)

Address:

Town/City :

Parish

Website:

Office Email:

Office Telephone Number(s) :

Fax:

Contact Person:

Position :

Mobile Number :

Email Address :

Alt. Contact Person :

Alt. Position :

Alt. Mobile Number :

Alt. Email Address :

Authorized Sig:

Date :

Mobile Number :

Name of signatory :

Position :

(Executive Director, Principal, Board Chair etc.)

Project Information

Project Title :

(Reflect the essence of the project in as few words as possible)

Project Expected Start Date :

(Project duration must be for 12 months or less)

Project Expected End Date :

Project Location and Significance:

(Town & Parish, if different from Organisation location)

Theme (Only proposals that fit one of the sub-themes and targets below will be considered. Please ensure that you tick the most relevant theme or sub-theme (ONE only) and the relevant EFJ target(s) that apply to your project.

For this Call special focus is being placed on upscaling gender sensitive Alternative Livelihoods to support the sustainable utilization of Forest resources for local communities. Entities may submit proposals in the following areas+ :

Agro-forestry

Reforestation

Urban Forestry

*Where planting or the maintenance of tree cover is a component of the project proposal the utilisation of species deemed to be alien invasive, and included in the list provided by the Forestry Department, is strictly prohibited. (Please see our website for list of invasive species www.efj.org.jm). At least 50% native species must be included.

Medicinal / Nutraceutical products

Bamboo utilization

Yam stick production

Smart Agriculture and water catchment areas(Drought resistant plants highly encouraged)

Rainwater harvesting

Apiculture

Eco-tourism

Craft item production

Entities may contact our Programme Officers for clarity on the above areas

Amount Requested from EFJ J$:

Total Project Cost J$:

Co-funding information(including value of in-kind contribution. Describe in summary below as necessary):

Other Donors J$:

Applicant’s Contribution J$:

Project Summary:

(In 200 words or less, please describe the main purpose, objectives and components of the project. This section should provide a concise and clear summary of the Project. Reading for scoring will stop at 200 words)

Problem Statement :

(Clearly state in 150 words or less the specific problem the project seeks to address. This can be written in any format – paragraphs or bullets. Only state the PROBLEM, not what you are going to do in the project. Identify the root cause(s) of the problem, the effect(s) it is (they are) having on the community or the environment/children. Finally, explain what would be the likely consequences of not addressing it/them.).

Objectives:

(List the primary objectives of the project that address the problem stated. Also list associated activities and indicators that will prove your activities have been completed successfully. Please do not list more than four objectives. You may however have more than one activity associated with each objective. Objectives must be Specific, Measurable, Achievable, Realistic & Time bound. At least one indicator must be related to the SCCAF Target Area(s). They must be measurable and appropriate for monitoring and evaluation during and at the end of the Project.

Project Objectives

Activities

Indicators

Methodology:

(Give a detailed description of the approach or technique(s) to be used to accomplish the project objectives. Clearly indicate the reason for choosing this method above any other. Explain why this methodology will work for this problem, project or location. If this methodology has been used before, please give references. Ensure you give ALL THE STEPS to implementing the project. (Where the project will produce goods or services for sale, a marketing plan/business should be attached. It should fully address issues such as price, promotion and distribution strategies and should also describe and estimate the size of the target market.)

Project Sustainability:

(In 150 words or less indicate how Project results will be sustained after the Project Period has ended and where appropriate indicate for how long results will be expected to have an impact.

Project Management and Administration:

(Indicate Project Management arrangements that will facilitate successful Project completion. If technical expertise is to be hired, indicate nature of expertise and whether yet identified. Outline the organisation’s strengths& weaknesses for supporting the project. Does the organisation have the capacity to implement this project?)

Organisation Strategy:

(Explain how the project fits into the organisation’s strategic plan or mandate)

Project Budget Summary (Please read all notes in the budget form. The detailed budget may be attached as an appendix but the form must be used as an outline for submission of the proposal):

No	ITEMS	REQUESTED GRANT AMT.	APPLICANTS CONTRIBUTION	OTHER CONTRIBUTIONS	Notes to the budget
	Programme Costs	Please round up to nearest hundred dollars.(e.g. costs for $2,345,678.91 should be indicated as $2,345,700.00)	Give indication of funds being made available for project. Indicate/highlight if funds are in-kind or cash contributions.	Provide confirmation for funds already committed. Indicate if funds are just being requested, but not yet approved.	All budgets to be presented in Jamaican dollars Please annotate your budget where appropriate
1	Project Activities	$ .00	$ .00	$ .00	Detailed breakdown attached to show types of activities
2	Training & Workshops	$ .00	$ .00	$ .00	Breakdown to show amounts for venue, refreshment, materials & equipment specific to training needs
3	Accommodation	$ .00	$ .00	$ .00
4	Materials, Equipment, Tools &/or Appliances	$ .00	$ .00	$ .00	Pro-forma invoices to be included. e.g. computers, fax machines, lawn mowers, microwave, shovel, pickaxe, etc)
5	Transportation &/or vehicle maintenance	$ .00	$ .00	$ .00	e.g. fuel, servicing, etc where appropriate
6	Salaries - Project Staff	$ .00	$ .00	$ .00	Indicate where part-time and if employed to other projects. Salaries to include amounts for statutory deductions (Employees' - 29%, Employers' - 11% of gross salary)
7	Consultancy	$ .00	$ .00	$ .00
8	Evaluation	$ .00	$ .00	$ .00
9	Other (please indicate)	$ .00	$ .00	$ .00
10	Other (please indicate)	$ .00	$ .00	$ .00

No	ITEMS	REQUESTED GRANT AMT.	APPLICANTS CONTRIBUTION	OTHER CONTRIBUTIONS	Notes to the budget
	Administrative Costs No more than 7% of Grand Total	Please round up to nearest hundred dollars.(e.g. costs for $2,345,678.91 should be indicated as $2,345,700.00)	Give indication of funds being made available for project. Indicate/highlight if funds are in-kind or cash contributions.	Provide confirmation for funds already committed. Indicate if funds are just being requested, but not yet approved.	All budgets to be presented in Jamaican dollars Please annotate your budget where appropriate
11	Salaries - Core Staff	$ .00	$ .00	$ .00	Indicate where part-time and if employed to other projects. Salaries to include amounts for statutory deductions (Employees' - 29%, Employers' - 11% of gross salary)
12	Project Administrator	$ .00	$ .00	$ .00
13	Stationery &/or supplies	$ .00	$ .00	$ .00
14	Rent &/or utilities	$ .00	$ .00	$ .00	Indication of past bills to be supplied where possible
15	Other (please indicate)	$ .00	$ .00	$ .00
16	Contingency	$ .00	$ .00	$ .00	No more than 10% of programme costs not total
	Total Amount	$ .00	$ .00	$ .00

State any additional sources approached to fund this project, including amount requested and amount approved.

Budget Assumptions: (In the detailed budget attached, please indicate the basis of the stimated costs for each of the main line items in the budget – that is

Unit price e.g. cost per dozen, per person, daily wage rate etc., and
Attach copy of quotations/estimates by competent professionals and/or Proforma invoices

Project Implementation Schedule:

PLANNED ACTIVITIES FOR PROJECT:

TIMELINE (IN MONTHS):

THIS SECTION MUST BE COMPLETED FOR ALL APPLICATIONS

Is your organisation registered as a Charity?

Yes

No

Please state the registration number

If "Yes", what type of registration?

Charity

Benevolent Society

Other :

Does your organisation have a bank account?

Yes

No

Please state the institution

Choose type of account

Governance Structure: (Names, Positions and full contact Information for the Executive Body of the Organisation)

Name

Position

Date of Appointment

Contact# and Email:

Track Record (Indicate projects implemented over Past Two Years (or last four projects implemented, whichever is less. Include status of each project – successfully completed, ongoing, terminated etc. Include any internal or external evaluations or results as an attachment or other proof of success. If no prior projects have been implemented, include letters of support and endorsement on the work of the organisation)

Project Title:

Donor:

Status:

Organisation Sustainability:

Will staff skills be improved; will the activities continue after the project closes or will there be new income for the organisation at the end of the project?

Collaborations and Partnerships:

Indicate the organisations/agencies (NGOs, CBOs, or institutions) with which you propose to collaborate. What will each organisation/agency contribute to the project? Are there any volunteers or in-kind partnerships? Provide evidence of such commitments? Are permits or licenses necessary for the project? Have the relevant authorities endorsed the project?